Office Manager

The Position

We are looking for an experienced Office Manager to manage and facilitate operations, activities, and events of OPSWAT Vietnam offices 

What You Will Be Doing

• Managing facilities maintenance.

• Monitoring & enforcing office security/health protocols.

• Maintaining office food programs.

• Planning & executing office events.

• Running international & domestic shipping including product shipping logistics.

• Researching & executing office enhancement projects.

• Maintaining excellent working relationships with all vendors and contractors.

• Fulfilling general administrative duties including –

  • Administrative support for the Manager of IT and Operations

  • Answering the phone, taking messages.

  • Keeping inventory & stocking of office supplies.

  • Greeting & signing in guests.

  • Keeping track of and staying within budgets.

  • Sorting & distributing mail.

What We Need From You

• 2 years of Office Management experience or 4 years of Office Assistant experience.

• Positive outlook, professional demeanor, can-do attitude, team player.

• After-hours availability.

• Resourcefulness and creative problem-solving.

• Outstanding verbal and written communication.

• Excellent interpersonal skills.

• Highly refined organizational and time management skills.

• Ability to multi-task, prioritize, and address office needs as they arise.

• Meticulous attention to detail.

• Ability to be self-motivated and work unsupervised.

• Well versed in MS Office Suite (Word, Excel, PPT)

• Adept in domestic and international shipping procedures and using UPS, FedEx, and DHL platforms.

• Experience in event planning and execution.

• Willingness to roll up your sleeves and get your hands dirty if needed.

Why You'll Love Working Here

• Meaningful work with passionate colleagues;
• The international working environment in global leading cybersecurity product company;
• Attractive compensation, regular assessments, and salary reviews;
• 13-month bonus & performance bonus;
• 100% salary, full insurances on probationary period;
• Extra-health care program (PVI) for employee and family members;
• 15 to 20+ paid day off per year;
• Attractive benefits for team activities (team building, team outing, sport, trade union activities);
• Nice open office on the top of a building in District 3 with full of accessories for active recreation, sport, fruits, coffee, and tea.
• Chances of work assignments/ business trips to OPSWAT global offices in US and Europe