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Executive Assistant

Operations | New York, NY | Full Time

Job Description

Join the A.I. company tackling some of the most consequential problems facing the world today. Gro Intelligence is a fast-growing, mission-driven data and analytics company dedicated to understanding the interconnected global markets for all agricultural products. From the food we eat to the clothing we wear and the gasoline in millions of cars across the globe, agriculture touches our daily existence like few other industries.  And it’s being completely upended by climate change, trade wars, finite global resources, fickle public policies, a growing population and ever-changing human tastes (e.g. organic produce, plant-based proteins, etc).  Come help us understand the complex interplay of these various forces and their ripple effect on global markets. 

With offices in both New York and Nairobi, and the financial backing of prominent investors including TPG Growth and Data Collective, Gro is a diverse team of more than 70 technologists, scientists, and business professionals.  Our team is growing rapidly and we’re looking for highly motivated, intellectually curious individuals with a shared commitment to building software that impacts the world on the most basic level. 

Gro has been featured prominently alongside the company’s founder and CEO in several recent outlets including Recode Decode with Kara Swisher, Fast Company’s Most Creative People, Fortune’s Most Powerful Women in Business, and Vanity Fair’s Inside the Hive with Nick Bilton.   

What You’ll Do:

  • Coordinate the schedule of CEO, prioritizing functions and appointments, ensuring that meetings, deadlines presentations and other duties are carried out seamlessly and on schedule.

  • Make travel arrangements, coordinate flights, manage visa applications, accommodations and other itinerary specifics.

  • Serve as the liaison between the CEO and staff as well as outside contacts such as vendors, press, legal, etc.

  • Manage all facets of conference preparation for our C-Suite leaders.

  • Assist with the planning of internal and external events.

  • Excellent writing skills required to draft correspondence, presentations and even press materials and announcements as directed by CEO.

  • Gatekeeping is a significant responsibility of the executive assistant - you must position yourself between the public, clients and customers, staff members and CEO.

  • Schedule meetings, attend and record the minutes accurately.

  • Conserve executives' time by reading, researching, and routing correspondence.

  • Draft emails, letters and documents on behalf of CEO .

  • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

What You Have:

  • 2+ years of work experience in a fast-paced environment

  • Strong organizational skills and attention to detail 

  • Experienced at complex calendar management, over multiple time zones

  • Experienced at complex flight arrangements

  • Able to be on call over the weekend

  • Ability to take the initiative and get things done

  • Very smart, very quick and very thoughtful

  • Ability to adapt to many scenarios and prioritize accordingly

  • Exceptional communication skills

  • Proficient with Google Docs, Sheets, and Slides

Gro Intelligence is proud to be an equal opportunity employer and will consider all qualified applicants regardless of color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, actual or presumed belonging to an ethnic group, or any other legally protected status. If you have a disability or special need that requires accommodation, please let us know.