Program Coordinator - Time limited position through 1/31/2025

Program Coordinator

Reports to: Program Director or Program Manager

Job Status: Non-exempt, Full-time

Salary Range: $51,368 – 62,942 (+ 10% bilingual differential pay)

*NOTE: TIME LIMITED POSITION THROUGH JANUARY 31, 2025

First 5 Sonoma County is a fully vaccinated office environment. If offered the position, new hires will be required to show proof of vaccination. 

About First 5

First 5 Sonoma County is an independent public agency, established under the California Children and Families Act of 1998 (Proposition 10) which funded a local First 5 Commission in every California county to build integrated and comprehensive systems of support for children, prenatal to five years. Through a voter-approved tobacco tax, First 5 promotes optimal child development through investments in health, early learning and family resiliency. Catalysts for systemic change, First 5 Sonoma County partners with school districts, the early care and education sector, the health care system, community leaders, the private sector and social service agencies. By working through partners with a focus on prevention, we are able to maximize our collective impact and cost-effectiveness, and leverage community resources with federal, state and grant dollars.

Our office is located in Santa Rosa, CA. 

Summary

The Program Coordinator provides critical administrative support to First 5 Sonoma County staff and Commissioners to ensure transparent, fair and statutorily compliant implementation of governance processes including strategic planning, competitive procurement and convening of public Commission meetings, contract procurement.  In addition, this position provides support to funded partners and stakeholder to ensure access to resources, information, training and events that promote and elevate the importance of early childhood development, child health, and resilience and well-being of Sonoma County’s children and families.  

*Please note: This is a time-limited position through January 31, 2025

Essential Duties & Responsibilities

Duties may include but are not limited to the following:

Staff Support

• Liaison with First 5 California to ensure compliance with required annual reporting of services, expenditures, demographics
• Liaison with First 5 Association to ensure alignment with statewide framework and network strategy
• Support development of Requests for Proposals, Applications and/or Qualifications (RFP/RFA/RFQ) and management of service procurement processes
• Support the initial development of new contracts and community initiatives
• Support accurate tracking, documentation and record-keeping

Funded Program Partners

• Gather and disseminate relevant resources on leading practices related to grant goals
• Facilitate connections, program promotion and referral for all grant-related services through regular on-site visits, information sharing, and educating agency staff
• Assist subcontractors to modify budgets and/or scope of work to support successful delivery of subcontracted activities
• Support partner agencies with the deployment of practices and methods that are culturally and linguistically responsive to BIPOC and immigrant children and families

Community Resources

• Coordinate the development, assembling and ordering of New Parent Kits with First 5 California
• Coordinate updating, formatting and dissemination of First 5 Sonoma County Parent Resource Guide
• Contribute to the development and dissemination of social media, website content and other communications mechanisms
• Coordinate distribution of supplies to community partners

Stakeholder Engagement

• Coordinate workshops and training events, including organization of logistics, speakers, materials, event promotion, etc.
• Convene and facilitate meetings attended by a variety of stakeholders including private citizens, parents, agency staff and managers
• Support logistics, create agendas, and prepare minutes for stakeholder engagement meetings
• Work with staff and consultants to organize and gather community and stakeholder input through surveys, focus groups and other mechanisms
• Serve on external committees, as assigned
• Participate in relevant local and state trainings and workshops
• Respond promptly to requests of internal and external clients; provide needed information, assistance, training, materials and resources

Budgetary/Supervisory Responsibilities

This position does not have agency budgetary oversight and does not have supervision of direct reports.

Required Experience & Education

• Fluency in Spanish (reading/writing/speaking) required
• Minimum three years administrative experience in a public or government agency, related to education, health, social services, criminal justice, community development, or other relevant field.
• Bachelor's degree preferred

Required Knowledge, Skills & Abilities

• Knowledge of government/public sector processes and culture of public service
• Uses leading practices in administrative support 
• Highly proficient use of technology, including Microsoft Office Suite, email and internet 
• Extreme attention to detail and accuracy, while also seeing the “big picture”
• Effectively and accurately communicates in both oral and written forms
• Works well in collaborative environments
• Ability to plan, organize and prioritize own work to meet deadlines and accomplish assigned tasks within established timelines including maintaining accurate records and files
• Ability to maintain an orderly work environment 
• Performs tasks in an efficient, prescribed and safe manner
• Sensitivity to the formal and informal influences that shape decision making, i.e. political acumen
• Flexible, self-reflective and receptive to change
• Sense of humor

Preferred Knowledge, Skills & Abilities

• Bachelor's degree in child development, psychology, education, or related field or equivalent experience.

Physical Requirements

• Regularly required to talk and hear, stand, walk, bend, kneel, and crouch.
• Work is occasionally physical, requiring setting up for meetings, lifting or carrying cumbersome materials of up to 25 pounds, e.g., easels, flip charts, refreshments, brochures, etc. 

Work Environment

• This job primary operates in a hybrid remote/professional office environment.
• Some travel to attend various meetings, depending on restrictions related to COVID-19 mitigation.
• Possession of a valid California Driver’s License and appropriate insurance.

Rate of Pay

$24.70 - $30.26

Benefits & Perks

First 5 Sonoma County offers a competitive, comprehensive benefits package including medical, dental, vision, life, and disability. Other perks include generous paid time off, holiday pay, a 9/80 work schedule, and a family-friendly workplace policy.

To Apply

Each qualified candidate is invited to submit a resume and cover letter explaining why they would be an excellent fit for the Administrative Coordinator position and First 5 Sonoma County.

Application Deadline: October 28, 2022